Meeting Notes for the Atlantia Performing Arts Guild meeting on February 6 at Atlantia University

Attendees:

Teleri the Well Prepared attended via the Zoom online web service

In the room were:

• Sophia the Orange
• Tessa de Spina
• Frixco Osnath
• Ruaidhri an Cu
• Harper an Cu
• Con O’Quyrke
• Rhiannon of Raven’s Cove
• Watkyn of Kent
• Johann von Solothurn
• Alys d’ Avignon
• Edward Bedevere
• Jaume de Monco

Topics covered:

1. Ongoing Projects – three of them!
   1. Project #1) Johann von Solothurn and Richard Wynn are compiling Best Practices for Bardic Circles
   2. Project #2) Scholastica Joycors and Reynsa Keferin are compiling Best Practices for Performing Arts Competitions
   3. Project #3) Ruaidhri an Cu and Gideon ap Stephan, the two current Kingdom Bards, are working on getting their Dual Kingdom Bard strategy together and they want to create a group for hard hitting problem solving. A sub-group of the regular everyday member of the Atlantia Performing Arts community who is ready to talk seriously about problem solving, including possibly using strong language and airing dirty laundry. This group should be tightly controlled with approved membership of those folks ready to make positive change. The most likely next step is to create a Google Group email list where the membership can be easily monitored and controlled but is still easy to request membership to.
   4. If you’re interested in pitching in on any of these ongoing projects, please contact the folks running them! I’m requesting that you make that contact via the Guild’s email list so we can all see what’s going on.  Facebook is moderately ok for reaching out, but if you want to build community and track the communication that happens more than a day later, the email list is the best way to do it.
2. Guild Communications: Use the new Google Groups email list for the Guild! Click here to add yourself:  https://groups.google.com/forum/#!forum/atlantiaperformingartsguild
   1. The Atlantia Performing Arts Blog is open for anyone to write a blog post about any topic related to Performing Arts! Please write stuff!  https://perform.atlantia.sca.org
      1. Blog posts can be great for getting your material online if you don’t have your own web page. It’s better than Facebook because it’s often hard to find material on Facebook a few days after you saw it. This blog is open to anyone supporting the Performing Arts in Atlantia!
   2. Online Library for sharing Performing Arts Resources – coming soon!
      1. Mistress Dervila has accepted the job of the Guild’s Librarian! But she could use some help!
      2. She’s going to build us an online library on the blog platform since it’s WordPress and actually build to manage lots of content. She is, however, going to need some significant time to get that done, so….
      3. We’re going to launch a Google Drive to share documents and Performing Arts Resources online – through this Google Group – WHILE Dervila works on the Blog Library. This Google Drive will be a temporary storage facility that will easily migrate to the WordPress Blog Library when it’s ready.
      4. If you’re interested in helping with managing files – especially if you like being a Librarian type of person – please let us know!
         1. Kazuhiko and Harper both expressed interest in pitching in as Librarians, but only after this academic semester is over. We support their decision to keep school the top priority! J
   3. University of Atlantia Liaison for Performing Arts
      1. Lord Jaume de Monco has stepped up to be our Liaison for Atlantia University! This means he’s going to be asking around “Who’s interested in teaching these classes?” and proposing a number of classes that should always be taught like “Bardic 101” or “Research for Performers” and the like.
      2. He’s also going to help the University folks deconflict tracks of classes and schedule classes if they need to be in some kind of order.
      3. Jaume can only pick up this job in the Fall since he works in the professional baseball season. Lady Machteld might step up to handle Summer University for us, but if you’re interested in this kind of work, please step up and help them out!

Upcoming Performing Arts Events

1. YMIR has a bunch of great Performing Arts activities! February 27 in Windmasters’ Hill! http://ymir.windmastershill.org/
   1. Meeting of the Performing Arts Guild: 11:00am – 12:00noon
   2. Bardic Circle: 12:00 noon – 2:00pm
   3. Bardic Competition: 2:00pm – 3:00pm
   4. Commedia dell’ Arte family friendly performance: 3:45pm – 4:45pm
   5. Commedia dell’ Arte adults only performance: starting ~9:45pm (after feast)
   6. Bardic Circle for Night Owls: starting after commedia is done ~11:00pm
   7. Dancing starts in the big hall after feast ~ 9:30pm
2. Kingdom Arts and Sciences Festival – March 5 – Canton of Studdentorre   http://sudentorre.atlantia.sca.org/jmla/index.php/activities/events/kingdom-a-s/kasf-menu-pg-entertain
   1. There is an hour of open slots for performers to sign up for a 10 minute performance slot between 10:00am and 11:00am – sign up here: https://docs.google.com/spreadsheets/d/13TWU9q14CJtP1PJYXAbbO3FsKN7yQ-nLpnW9b46n41M/edit?usp=sharing
   2. There is a Demo Hour of performances between 11:00am – 12:00 noon. Sign-ups are already full, but we want to make this bigger next year!
   3. The Oldcastle Poetry Smackdown runs from 12:00 noon to 1:30pm.
   4. I Firenzi will do a mini-class in Commedia dell’ Arte to put it in perspective and context for SCAdians starting at 1:30pm.
   5. I Firenzi presents a period scenario from 1611 “The Fake Tofano” as the greatest achievement in Commedia this kingdom has ever seen!! (Ok, I’m a little biased…)
3. SCA 50 Year Celebration – June 17-26 in Indianapolis, IN – will be TONS of fun for performers of all kinds! I’m (Sophia) running the Performing Arts Program, so if you have anything that you’d like to do, perform, teach, or see at the SCA 50 Year event, please let me know!  http://sca50year.org/index.html

Anyone else want to plug the Performing Arts activities at their event???

Next Meeting is at Ymir, February 27, from 11:00am – 12:00noon and we will use the Zoom.com online conference call service so you can participate via web cam or call in using a regular phone.

The next Atlantia Performing Arts Guild Meeting & Conference Call will be held at Atlantia University on February 6, 2016 from 12:30pm to 1:30pm. This is during the lunch time of Atlantia University, and the members gathered at University will get lunch and find a quiet corner to eat lunch and gather around Sophie’s laptop to share the web cam and conference call using the Zoom.com online conference room.  Please join us using the log in information below.  You can also call in from a regular phone with the phone number below:

Join from PC, Mac, Linux, iOS or Android: https://zoom.us/j/638392316

Or iPhone one-tap: 14086380968,638392316# or 16465588656,638392316#

Or Telephone:
Dial: +1 408 638 0968 (US Toll) or +1 646 558 8656 (US Toll)
Meeting ID: 638 392 316

The Meeting will include discussion on the following topics:

Status Update of Ongoing Projects:

1. Creation of Best Practices list for Bardic Circles by Johann and Richard
2. Creation of Best Practices list for Competitions by Scholastica and Reynsa
3. use of the Googlegroup is growing constantly!
4. Reaching out to specific people to join the Googlegroup for networking – especially to help the Kingdom Bards!

Status of recruiting:

1. The two new Kingdom Bards, Master Ruaidhri and Lord Gideon are still figuring out their strategy
2. Lady Machteld is thinking about volunteering to be the liaison for Atlantia University for Summer, but we need someone for long term.
3. Mistress Dervila has accepted the position for Librarian! She will work with our WordPress blog to find the right plugin to allow people to upload documents and other files like MP3s to share and keep organized. This will, however, take some many months, so Sophie is going to establish a simple Google Shared Drive as an interim solution.

Special Projects:

• Royal Travel Fund song writing service for Ymir silent auction
• Ladies of the Rose song, poetry, and other performance event for new, Golden Rose inspired event
• We need heraldry for the Guild – and a graphic for it!
• Performing Arts Demo Hour at Kingdom A&S Fest, March 5!

Next Guild Meeting is at Ymir, February 27, at 11:00am, immediately after morning court.  Zoom/call in option will be available!

The meeting was held on Sunday, January 17 from 5:00pm – 6:30pm (approximately)

The meeting was held on Zoom.us and can the recording can be seen on You Tube here:

https://youtu.be/sMPvQ62o5JQ 

Attendees:

• Sophia the Orange
• Reynsa Keyferin
• Scholastica Joycors

The attendees all introduced themselves, but since we all know each other pretty well already, it was quick.

Summary:  Sophia checked that Scholastica had read the Guild Plan (Atlantia Performing Arts Guild FINAL plan) and asked for feedback. Scholastica had nothing to add and generally supported running with the plan.  Sophia mentioned that Teleri had emailed in some great and very thoughtful feedback about the plan. Teleri suggested one addition to the plan which was to clearly ask the performing community what they want. Sophia will add that to the Plan document and plan for a time to start a project to collect input from the community – which may be as simple as posting an invitation and tracking the discussion.

Scholastica agreed to join Reynsa in leading the effort to create Best Practices for Performing Arts Competitions. This includes a number of tasks not limited to: training non-performers to be judges, collecting a list of people kingdom wide willing and able to serve as judges, and making use of the improved Performing Arts judging sheets Scholastica edited.  Much discussion was had about various aspects of competitions, bad competitions we’ve seen, and the need to include guidance on documentation of performing arts.  Sophia suggested asking for support on documentation from Teleri who’s already teaching a class on “Research for Performers.”

(Johann had made note earlier in the last call that a list of people capable and willing to judge performing arts competitions kingdom wide would serve our kingdom greatly. He had a great deal of difficulty finding people to help him judge competitions during his year as Kingdom Bard.)

Sophia asked that some kind of plan for the way forward on this effort be written down and shared at least in time for Atlantia University’s Winter Session on February 6^th. A meeting of the guild will happen during lunch including a Zoom call where we can share the plans made so far.

Reynsa will be in a conference for her day job on February 6, and Scholastica can’t attend in person due to distance, but both agreed that some kind of delivery of a plan for their project would be presented to the Guild on February 6^th remotely. Scholastica may join in the call during lunchtime from University (Zoom.us will be used again) or will send a report to Sophia ahead of time.

We also discussed the role of the Kingdom Bards. Sophia reported that our two new Kingdom Bards, Lord Gideon and Master Ruaidhri (ro-ree’), had been discussing already some direction they wish to go in. Some discussion covered how the Kingdom Bard role could work with the Guild’s role of Royalty Liaison, and Scholastica also made some suggestions for the new Kingdom Bards based on her experience as Kingdom Bard in 2014. We discussed Scholastica’s experiences communicating with the Baronial Bardic Champions and other contacts.

The call ended with Sophia promising to post the notes from the meeting and the link to the Zoom recording on the Atlantia Performing Arts Blog.  The next call will be February 6^th during lunch from University and another call will be held from Ymir on February 27^th at 11:00am – 12:00noon.

The SECOND conference call for the Atlantia Performing Arts Guild will happen on Sunday 17th of January, 2016 from 5:00pm to 6:30pm.  We’re using Zoom.us which is a lot like Skype in that you can log in via internet and use your web cam and speakers/microphone or just call in with a regular phone. We will be discussing the Atlantia Performing Arts Guild FINAL plan, particularly the effort to document Best Practices for Performing Arts Competitions and the role of the Kingdom Bards.

Join from PC, Mac, Linux, iOS or Android: https://zoom.us/j/629956441

Or join by phone:

+1 646 558 8656 (US Toll) or +1 408 638 0968 (US Toll)
Meeting ID: 629 956 441
International numbers available: https://zoom.us/zoomconference?m=HmB2Ihmp5jyawU7WQKNnqhFFx-sQcGIi

Notes from the last meeting on December 20, 2015 and a link to the recording of the call on You Tube are available on the January 13, 2016 blog post here: https://perform.atlantia.sca.org/?p=222

The Guild will have a meeting at Atlantia University’s Winter Session on February 6th DURING LUNCH from 12:00 noon to 1:00pm, and also another meeting at Ymir on February 27 from 11:00am to 12:00. Anyone and everyone who’s interested in any kind of Performing Arts in Atlantia is welcome to join in!!

The meeting was held on Zoom.us and can the recording can be seen on You Tube here:

https://youtu.be/3RF25t948OM?list=PL9aorWZlo-mb85XzxxI99m8rR_XNGH5bY

Attendees:

• Sophia the Orange
• Manus MacDhai
• Johann von Solothurn
• Reynsa Keyferin
• Richard Wynn
• Teleri the Well Prepared

The attendees all introduced themselves, but since we all know each other pretty well already, it was quick.

Summary:  Sophia led the discussion through the document of the Atlantia Performing Arts Guild FINAL plan. Response was mostly positive and in support of the plan as written. Johann, Richard, and Reynsa all stepped up into roles as follows:

Johann and Richard agreed to lead the effort to create Best Practices for Bardic Circles. We’re not all convinced yet that using terms of “Marshall” and “Authorization Cards” will work. The intention is that the term is a joke and there is no requirement to be authorized in Bardic Arts to run a circle. There is, however, the real possibility that people will not understand the optional nature of the “Authorization Cards” or “Bardic Circle Marshall Training.”  At first glance, Richard thought there might be a requirement, so other people could easily also have the same first impression regardless of our intention. So, further discussion is warranted.

Reynsa agreed to take the lead on the effort to create Best Practices for Performing Arts Competitions. This includes a number of tasks not limited to: training non-performers to be judges, collecting a list of people kingdom wide willing and able to serve as judges, and making use of the improved Performing Arts judging sheets Scholastica edited.  Scholastica missed this call, but is highly likely to join Reynsa in this effort.

(Johann had made note earlier in the call that a list of people capable and willing to judge performing arts competitions kingdom wide would serve our kingdom greatly. He had a great deal of difficulty finding people to help him judge competitions during his year as Kingdom Bard.)

Sophia asked that some kind of plan for the way forward on these two efforts be written down and shared at least in time for Atlantia University’s Winter Session on February 6^th. A meeting of the guild will happen during lunch including a Zoom call where we can share the plans made so far.

The call ended with Sophia promising to post the notes from the meeting and the link to the Zoom recording on the Atlantia Performing Arts Blog. To vote for the time of the next conference call on Zoom.us, please visit the Doodle.com poll here: http://doodle.com/poll/5cekksbi4hggbwsx

Another call will be held before the Winter University session and a meeting will be held during lunch at University.

Since I had to call in sick at Unevent, the kickoff meeting for the Atlantia Performing Arts Guild will be held as a conference call on December 20, 2015 from 4:00 – 5:30pm.

We will be using Zoom.us, an online service much like Skype but with some extra fun features:

• anyone can call in using either a web browser on the internet or a regular phone line
• you can use a web cam or not
• the call will be recorded for later viewing
• no account is necessary for you to join

Please feel free to join in the call even if you did not RSVP. This call is open to anyone interested in supporting and participating in the Performing Arts Community of Atlantia.

If you’re on the call or not, please read the plan I will present to the guild on the call available at this link:

Atlantia Performing Arts Guild FINAL plan

Info to join the call is listed below:

Hi there,

Sophia the Orange is inviting you to a scheduled Zoom meeting.

Topic: Atlantia Performing Arts Guild kickoff meeting
Time: Dec 20, 2015 4:00 PM (GMT-5:00) Eastern Time (US and Canada)

Join from PC, Mac, Linux, iOS or Android: https://zoom.us/j/131792440

Or join by phone:

+1 646 558 8656 (US Toll) or +1 408 638 0968 (US Toll)
Meeting ID: 131 792 440
International numbers available: https://zoom.us/zoomconference?m=oCAJPsWiczis507zbo5nblhsGBHdaMym

I look forward to kicking off the Guild Rebirth with you all tomorrow!

–Lady Sophia the Orange

Guildmistress of the Atlantia Performing Arts Guild

Atlantia Kingdom MOAS Deputy of Performing Arts

The Queens have spoken! Both of them! Our own beloved Queen Adelhait and Gloriana herself, Elizabeth I, Queen of England, agreed upon the day of the Natal Anniversary celebrated in the Canton of Buckston-on-Eno (the Buckston Birthday event, November 14^th) that the Guild Master of the Atlantia Performing Arts Guild, our own Master Corun MacAnndra, was needed in Elizabethan London to serve the Lord Chamberlain’s Men more than he was needed in his homeland of Atlantia. Her Majesty Elizabeth swore to return him when Master Shakespeare’s troupe finally learned proper pronunciation of the Queen’s English. Until that day, Her Majesty Adelheit is allowing me to serve as the guide (cat herder) at the head of the Atlantia Performing Arts Guild.

As such, I am leading the first official meeting of the new and REBORN Atlantia Performing Arts Guild at UNEVENT!  We meet this Saturday at 4:30pm in the Auditorium. World domination by 5:30pm.

Unevent Schedule:  https://sites.google.com/site/atlantiaunevent2015/schedule

A draft Guild Restructure Plan has been written out and approved by numerous appropriate and reasonable stakeholders. This plan does not recreate a guild structure from SCA period, but rather creates a structure of positions and job descriptions that creates a structure of support that will actually help performers of all kinds perform more and perform better throughout our Kingdom. This guild will not include auditions, rankings, judgements, or other inhibitors.

This plan still has room for suggestions from the populace! Please bring your dreams, projects, and requests! Come to the meeting and put your ideas on the whiteboard! Are you someone who loves to perform – or dreams of maybe trying it out someday? Then you have a place in the Performing Arts Guild! Come to the meeting at Unevent and learn how we make dreams come true!  Disney ain’t got nuthin’ on us!

If you’d like to read a copy of the draft Guild Restructure Plan ahead of time, request a copy via email from me via dmoas-performance AT atlantia.sca.org.

Long Live the Queens!

— Lady Sophia the Orange, Guildmistress of the Atlantia Performing Arts Guild

Atlantia MOAS Deputy for Performing Arts